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June 17, 2008To file receipts is a breeze, especially if you use Quicken or QuickBooks accounting systems. (I use QuickBooks for both personal and for business.)
After entering the receipt information into the computer, I use a simple cheap manila alphabetical file to file the receipts. I purchase these wherever they are the cheapest. I only use one file for both personal and for business — one file for the whole year.
We have saved so much money with this system. This spring we had dead plants that had a money-back-guarantee from Lowes. I just went to the L’s for that year and pulled the correct receipt.
One time the lawn mower repairperson said if we could prove the lawnmower was purchased from him, the repair was free. I simply located the two-year old purchase in QuickBooks, found the year, located that file, and easily located the receipt. Saved us money again!
I keep every receipt because I never know which one I will ever need. Of course, every year is labeled!!!
Horaayy..there are 2 comment(s) for me so far ;)
Interesting you wrote this today. Just this morning I was looking at the three months worth of receipts I needed to enter into Quicken. The thought completely overwhelmed me. Then I wondered, “Do other people do this? Does everyone else enter all their receipts and balance their statements every month?” I talked to a friend, and she said she just checks her balance online every day.
I’m going to try it. Huge relief. Of course, I’ll still separate out the business receipts and others I need to keep long-term; the rest will go into monthly folders that get cleaned out once a year.
One of my ‘tricks’ is that I write a check or use my debit card for everything!! Then I enter my purchases off of my check register. Receipts get filed almost immediatly & are used for referral only. Does this help?
Thanks for your comment!!